Discussion Points from LeidenScienceAvengers

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🐼 Participants feedback πŸ€“ Organisers feedback

Breaks:

🐼 Fika for better focus and experience 🐼 Having a quite room +1 πŸ€“ Breaks + logistics

Feedback:

🐼 Giving feedback anonymously 🐼 Being able to go back to the trainers beyond the training session with personal project Questions/queries πŸ€“ Having detailed feedback survey πŸ€“ Provide online space to ask questions + establish that it is safe to ask

Use of resources:

πŸ€“ Organized technical capacity for the topic πŸ€“ Hearing loops/captions πŸ€“ Have materials available online πŸ€“ Offer choice of alternative tools πŸ€“ Having assistants helping out in the event, they should reflect the diversity.

Category X:

🐼 Training and teaching someone else (i.e. train the trainer) 🐼 Socializing with other participants in safe space 🐼 Patience + encouragement from mentors (for positive learning experience) 🐼 Feeling less intimidated πŸ€“ Encouragement for participation forex. ( Freebies; if n amount of "pull requests” submitted) πŸ€“ Engaging with the audience to have their input on session design πŸ€“ Fun badges β€”> info about yourself, pronounce, stickers, etc… πŸ€“ Providing opportunities to contribute/brainstorm in a group (not asking questions by yourself or having to find others, like ice-breakers but on specific topics)

Conduct:

🐼 Code of conduct + harassment reporting procedures 🐼 Use of language πŸ€“ Having a person delegated to receive complaints about and take action regarding digressions from code of conduct πŸ€“ Language:

  • Simple & less technical

  • Adapted for Everyone (both computational and non-computational backgrounds)

Participant engagement:

🐼 Learning by talking about my work to gain feedback 🐼 Collaborative working i.e. sprints/hackathons 🐼 Learning from peers

Feedback driven learning:

🐼 Learning by doingβ€”> problem based 🐼 Interactive learning rather than powerpoints

Accessibility:

πŸ€“ Funding + support from senior researchers and sponsors πŸ€“ Offering mentorship programs for community members

Community and continuity :

🐼 Get to be exposed to the β€œ how-to” of the event, how did we come up with the idea of the hackathon? 🐼 Longevity and long term goals such as working in a community πŸ€“ Be familiar with the audiences needs (e.g operating system) πŸ€“ Knowing the audience, sending a survey to ask for their;

  • Background

  • Knowledge

  • Expectations / expected outcome

Community building:

Collaboration with other communities (increase visibility both ways) Digital + visual promotion campaign Visiting, physical meetings Structure and leadership + several maintainers Support, working with allies + supporters Media; Facebook, Twitter hashtags to follow, Slack Use of tools for communication Common project/aim/goal Social events, personal interactions, meetups Working alongside and bonding with similar like-minded same stage/career level individuals Freedom + ownership too within teams and community Regular/ scheduled video hangouts

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